Job Description – PA to Head of Residential and Commercial Property

Contact: recruitment@blbsolicitors.co.uk

Job Title

 Personal Assistant to Head of Residential and Commercial Property

Department

 Residential and Commercial Property

Location

 Bath

Reporting to

 Head of Residential and Commercial Property

Working with

 Lawyers, Support Staff, Legal Assistants and Central Support Teams

Overview

 Our Head of Residential and Commercial Property is seeking an experienced Personal Assistant due to the incumbent’s forthcoming retirement.

Key Skills

 The role involves providing key secretarial and administrative support for our Head of Residential and Commercial Property, based in our Bath office.

You will be the first point of contact with clients and others when the Head of Department is engaged or out of the office. Other duties include:

  • opening files and ensuring that conflict, ID and money laundering checks are carried out in compliance with current regulations.
  • producing and amending legal documentation as instructed efficiently and accurately.
  • liaising with the Land Registry if additional information is required regarding registrations and assisting with any requisitions raised.
  • scanning documents into relevant files to ensure that a complete record is held of transactions.
  • liaising with clients to arrange appointments in the office and ensuring a meeting room is available.
  • arranging Microsoft Teams or other virtual meetings when clients or others are unable to attend the office.
  • investigating archived files should any queries arise post-completion.
  • dealing with firm-related matters arising from the Head of Department confidentially.
  • a flexible attitude and the ability to work unsupervised should the need arise.

The role also involves liaising with and maintaining an excellent working relationship with other members of the Residential and Commercial Property Department and other departments within the firm.

About us

 BLB is proud to offer a friendly, supportive and collaborative working environment. We believe that our people are the most important part of our business, and we work hard to ensure that our colleagues feel valued, encouraged and inspired.

Our teams work successfully together to provide an excellent level of client care, but we never forget to enjoy our work as well as producing exceptional results for our clients. We expect hard work and commitment, but, in turn, we invest in ensuring our colleagues can develop themselves and their careers however they wish to do so.